Emory Chase Condominiums

Emory Chase Blog Has Moved!

2007-06-16T09:19:00.000-07:00

Due to a technical change in Emory Chase's blog administration resulting from Google's takeover of Blogger, this blog has moved to a new Blogger address.

The new Emory Chase blog can be found at:

http://emorychasecondos.blogspot.com/

The posts will pick up there with the minutes of the February, 2007 meeting.

See you there!

Minutes of January Meeting

2007-01-31T17:02:00.000-08:00

EMORY CHASE CONDOMINIUM ASSOCIATION, INC.

BOARD MEETING MINUTES

January 4, 2007

Board Members Present: Matt Rosenberger, Norma MacDowell Shari Shanklin, Virginia Mischen-Hays, Michelle Kleinhans

Others Present: Scott Carter

I. Call to Order

Matt Rosenberger called the meeting to order at 6:30 p.m.

II. Approval of the Minutes

The minutes were approved via email.

III. Landscaping Report

There was no landscaping report.

IV. Financial Report

Checking 31,749

Reserve 34,633

Reserve - CD 40,432

Total Assets $ 106,814

V. Old Business

A. Erosion along the Creek

We are waiting for the plans from Aquascape. The plans will then need to be submitted to the City of Decatur for approval.

B. Association Documents – Amendment Timeline

The association

1. Distribute the amendment by January 10^th

2. Annual Meeting Notice to be mailed out by January 25^th with copy of ballot

2. Ask homeowners to return ballot by January 31 in enclosed envelope

3. Board to try to get missing ballots between 2/1/06 and the Annual Meeting (2/22/07)

4. Have additional ballots at the annual meeting

5. Final Deadline for collecting the ballots is April 30, 2007

VI. New Business

A. Dog Attack

Patricia Cooke from unit 14-A was bitten by a dog from unit 19-D. The dog was on a leash but pulled loose and bit Mrs. Cooke on the arm. She was taken to the hospital and treated. The dog was taken by the City and quarantined to see if it has rabies.

B. Dumpsters at Building 3 & 8

Two more signs with the garage disposal guidelines will be ordered and installed.

C. Unit 1-A

The door was replaced and the exterior needs to be painted.

VII. Adjournment.

Minutes of December Meeting

2007-01-31T17:01:00.000-08:00

EMORY CHASE CONDOMINIUM ASSOCIATION, INC.

BOARD MEETING MINUTES

December 7, 2006

Board Members Present: Matt Rosenberger, Norma MacDowell (absent), Shari Shanklin, Virginia Mischen-Hays, Michelle Kleinhans (absent)

Others Present: Scott Carter

I. Call to Order

Matt Rosenberger called the meeting to order at 7:12 p.m.

II. Approval of the Minutes

The minutes approved via email.

III. Landscaping Report

The Board had previously agreed to pay Ruth Head $250 for kudzu control based on her signing an agreement that she will be responsible for all future kudzu control on her property. Ms. Head has not yet accepted this agreement.

IV. Financial Report

Checking 29,998

Reserve 34,546

Reserve - CD 40,432

Total Assets $ 104,976

V. Old Business

A. Erosion along the Creek

MOTION: Shari Shanklin moved to hire Aquascape to provide erosion control along the Emory Chase side of the creek near the buildings, the cost will be between $7,000 to $10,000. Matt Rosenberger seconded the motion.

ACTION: Passed.

B. Association Documents – Amendment Timeline

1. Distribute the amendment by January 10^th

2. Annual Meeting Notice to be mailed out by January 25^th with copy of ballot

2. Ask homeowners to return ballot by January 31 in enclosed envelope

3. Board to try to get missing ballots between 2/1/06 and the Annual Meeting (2/22/07)

4. Have additional ballots at the annual meeting

5. Final Deadline for collecting the ballots is April 30, 2007

VI. New Business

There was no new business.

VII. Adjournment.

Minutes of November Meeting

2006-11-07T15:43:00.000-08:00

EMORY CHASE CONDOMINIUM ASSOCIATION, INC.

BOARD MEETING MINUTES

November 2, 2006

Board Members Present: Matt Rosenberger, Norma MacDowell, Shari Shanklin, Virginia Mischen-Hays (absent), Michelle Kleinhans

Others Present: Scott Carter

I. Call to Order

Matt Rosenberger called the meeting to order at 6:39 p.m.

II. Approval of the Minutes

MOTION: Norma MacDowell moved to approve the minutes of October 5, 2006. Michelle Kleinhans seconded the motion.

ACTION: Passed.

III. Landscaping Report

1. Scott Carter will contact Arborguard about securing the Beech tree trunk on the bank.

2. Matt Rosenberger talked to Ruth Head about the kudzu control along her property line. The Board agreed to pay Ruth Head $250 to assist in the kudzu control based on a signed agreement that she will be responsible for all future kudzu control on her property.

IV. Financial Report

Checking 33,744

Reserve 34,376

Reserve - CD 40,432

Total Assets $ 108,552

V. Old Business

A. Erosion along the Creek

Aquascape will do a site visit and provide a bid for erosion control for Peavine Creek.

B. Painting

Scott Carter has inspected the painting twice and provided punch lists to the painters. A third inspection will be performed Friday.

C. Paving Damage from POD

The damaged pavement in front of building one has been repaired.

D. Garbage Sign

The Board designed a sign to be placed on the side of the dumpsters outlining the guidelines for garbage disposal and large item pickup.

E. 12-B Shower Pan Rusted Out

Owner Cost Assoc. Cost

Preventive Maintenance $ 900.00 $1,470.00

The association will have to pay to have the sub-floor and structural floor joists repaired.

F. Association Documents

The Board reviewed the proposed amendments to the association documents at a special meeting held on October 18, 2006. Owners will be asked to vote on the amendments in the first part of 2007.

G. 2007 Budget

MOTION: Shari Shanklin moved to approve the 2007 budget as presented. The dues for 2007 will remain the same as in 2006. Michelle Kleinhans seconded the motion.

ACTION: Passed

VI. New Business

A. There was no new business.

VII. Adjournment.

Minutes of October Meeting

2006-11-07T15:41:00.000-08:00

EMORY CHASE CONDOMINIUM ASSOCIATION, INC.

BOARD MEETING MINUTES

October 5, 2006

Board Members Present: Matt Rosenberger, Norma MacDowell, Shari Shanklin, Virginia Mischen-Hays, Michelle Kleinhans

Others Present: Scott Carter

I. Call to Order

Matt Rosenberger called the meeting to order at 6:35 p.m.

II. Approval of the Minutes

MOTION: Matt Rosenberger moved to approve the minutes as recorded. Michelle Kleinhans seconded the motion.

ACTION: Passed

III. Landscaping Report

A. Beech tree removal. Arborguard will be returning to finish the work.

B. Shrubs were planted around the entrance sign. Perry Walter pay for the installation.

C. The Board agreed to pay $200 to Ruth Head to assist with kudzu control along the adjoining property line with the understanding that Ms. Head will be responsible for all future kudzu control on her property.

D. 17-D, the Board approved allowing the unit owner to plant monkey grass around the a/c unit.

IV. Financial Report

Checking 24,053

Reserve 34,376

Reserve - CD 40,432

Total Assets $ 98,861

V. Old Business

A. Erosion along the Creek

The erosion control work will be performed this winter. The fence permit will need to be extended.

B. Audit

The CPA has completed the audit. Copies were delivered to the Board.

C. Painting

American Painting & Renovations will begin painting the first part of next week.

D. Paving Damage from POD

The damaged payment will be repaired within the next two weeks.

E. Garbage Sign

Scott Carter will draft a sign for the dumpsters regarding the hauling away of large items.

F. 12-B Shower Pan Rusted Out

Owner Cost Assoc. Cost

Preventive Maintenance $1,955.00 $1,089.00

Homecraft Technologies

The association will have to pay to have the sub-floor and structural floor joists repaired.

VI. New Business

A. Association Documents

The Board will meet on Wednesday, October 18^th at 6:30 p.m. to review the amended association documents.

B. 2007 Budget

The Board reviewed the draft of the 2007 budget.

VII. Adjournment.

Minutes of September Meeting

2006-10-02T17:44:00.000-07:00

EMORY CHASE CONDOMINIUM ASSOCIATION, INC.

BOARD MEETING MINUTES

September 7, 2006

Board Members Present: Matt Rosenberger, Norma MacDowell, Shari Shanklin, Virginia Mischen-Hays, Michelle Kleinhans

Others Present: Scott Carter

I. Call to Order

Matt Rosenberger called the meeting to order at 6:35 p.m.

II. Approval of the Minutes

MOTION: Norma MacDowell moved to approve the minutes of August 14, 2006. Virginia Mischen-Hays seconded the motion.

ACTION: Passed

III. Landscaping Report

A. Beech Tree Removal

The Beech tree was removed. However, the trimming and clean up were not completed as of last Friday. In addition, 4 small tree stumps need to be ground down. Scott Carter will get an estimate for grinding the stumps.

B. Kudzu

Ruth Head has made a written request that Emory Chase financially participate in the removal of kudzu along property line where it joins Emory Chase property. Matt Rosenberger will work with Jean Woodall to obtain more information.

IV. Financial Report

Checking 19,903

Reserve 34,293

Reserve - CD 40,432

Total Assets $ 94,628

V. Old Business

A. Erosion along the Creek

Southeastern Waters has not yet provided a price for correcting the creek erosion. Georgia Power will be working with Bellsouth about removing a telephone tension wire from the creek.

B. Audit

The CPA has completed the audit and will deliver it to the management company on Wednesday, September 13^th.

C. Window Cleaning

Sunshine Window Cleaning is scheduled to clean the common area windows and foyer mirrors this Saturday, September 9^th. A notice has been provided to residents so they may have their windows cleaned on the same day:

2 Bedroom $ 49.00 Outside Only $65 In & Out

3 Bedroom $ 59.00 Outside Only $80 In & Out

D. Painting

Painting of the entry doors, side lights and exterior railings – thresholds

American Painting $ 2,600

Scott Carter met with Bill Emerich with American Painting and went over the items included in the initial bid and also obtained the following additional prices:

1. Top of entry canopies $ 855

2. Touch up rear stairs $ 475

Stone House & Garage

3. Paint Stone House $ 725

4. Strip, paint & Stain front door (Stone house) $ 500

5. Paint Garage (trim & soffit only) $ 359

6. Replace missing cedar shakes (Stone house) $ 60

7. Repair plywood soffit on garage $ 144

$ 3,118

MOTION: Shari Shanklin moved to approve the $2,600 bid from American Painting to paint the entry doors, side lights and exterior railings. Norma MacDowell seconded the motion.

ACTION: Passed

MOTION: Michelle Kleinhans moved to approve the painting of the Stone House & Garage as outlined in items 3 thru 7 with the understanding that the association will pay for the cost of painting the front door of the Stone House. If the owner wants the front door stained, he will have to pay the difference. Shari Shanklin seconded the motion.

ACTION: Passed.

E. Insurance

The association’s insurance agent recalculated the replacement cost of the buildings and recommends raising the following limits:

Building Insurance – increase from $5,176,720 to $7,593,575 Cost increase $10,054

Flood Insurance – increase from $3,681,700 to $6,004,600 Cost increase $ 6,835

The budget for 2007 insurance will need to be increased:

Flood Insurance 2006 - $20,000 2007 - $24,412 +

Building Insurance 2006 - $26,500 2007 - $35,807 +

Totals $46,500 $60,219 +

F. Paving Damage from POD

Michelle Kleinhans submitted an insurance claim to the moving company who supplied the POD that was delivered in front of building #1 and damaged the pavement. She received a check for $1,250 payable to Emory Chase which will be used to repair the pavement.

G. Water leak in laundry room in Building #3

An appointment will be coordinated with a plumber and the owner of unit 3-A in an effort to track down the leaks in the laundry room.

H. Building #1 Storage Entrance

The two decorative concrete blocks in the first column were removed and the entrance to the storage area was cleaned up.

I. Garbage Sign

Scott Carter emailed and left a voice mail message for Sean Woodson with the City of Decatur Sanitation Department to see if a sign can be placed on the dumpster which describes the items that can be placed in the dumpster along with the procedure for handling large items.

J. Window Treatments

Violation notices were mailed to condominiums with non-conforming window treatments stating that they needed to be removed. All window treatments are supposed to be white or off-white and in good repair.

VI. New Business

A. 12-B Sub-floor in Bathroom

The sub-floor in the bathroom will be inspected and repaired as needed. The owner inspected the area from the crawl space and is concerned that repairs are needed.

B. Satellite Dish

A notice was mailed to 11-B that they had 10 days to remove the satellite dish they had installed in the ground. The dish was removed and placed on the patio. However, the resident trimmed a tree next to the patio after permission had already been denied.

C. Mobile Storage Units or PODS

MOTION: Michelle moved that PODS (or any mobile storage units) may be placed in the parking lot no longer than 10 calendar days. A charge of $25 per day will be imposed after the tenth day. The repairs needed to correct any pavement damage caused by the mobile storage unit will be charged to owner. The minimum repair charge will be $1,250. Matt Rosenberger seconded the motion.

ACTION: Passed

D. Special Assessment

MOTION: Matt Rosenberg moved to approve a Special Assessment of $200 per Unit payable by October 31, 2006. The funds will be used for erosion control and bank restoration of the section of Peavine Creek on Emory Chase property. Shari Shanklin seconded the motion.

ACTION: Passed

VII. Adjournment.

Minutes of August Meeting

2006-08-30T06:48:00.000-07:00

EMORY CHASE CONDOMINIUM ASSOCIATION, INC.

BOARD MEETING MINUTES

August 14, 2006

Board Members Present: Matt Rosenberger, Norma MacDowell, Shari Shanklin (absent), Virginia Mischen-Hays, Michelle Kleinhans

Others Present: Scott Carter

I. Call to Order

The meeting was called to order at 6:30 p.m.

II. Approval of the Minutes

MOTION: Norma MacDowell moved to approve the minutes of July 6, 2006. Michelle Kleinhans seconded the motion.

ACTION: Passed

III. Landscaping Report

A. Beech Tree Removal

Aborguard $2,620

Treeman Inc. $3,700

Downey $5,860

MOTION: Matt Rosenberger moved to accept the bid from Aborguard subject to agreement by Jean Woodall (Landscaping Chair). Virginia Mischen-Hays seconded the motion.

ACTION: Passed.

IV. Financial Report

Checking 26,671

Reserve 34,207

Reserve - CD 40,286

Total Assets $ 101,164

V. Old Business

A. Erosion along the Creek

Reginald Taylor from Dekalb County reported back that Emory Chase does not qualify for the Citizen’s Drainage Program. Matt Rosenberger is following up with Jack White from Southeastern Waters to see what options are available and the costs involved with each option.

B. Dumpster Pad – Behind Building 16

Scott Carter and Clyde Nix with Homecraft Technologies met with representatives from the City of Decatur. A garbage truck was present and the area where the concrete needs to be raised was marked. Homecraft Technologies raised the concrete last Thursday and the dumpster successfully picked up the dumpster last Friday.

C. Audit

The 2005 audit has not been completed.

D. Window Cleaning

Sunshine Window Cleaning is scheduled to clean the common area windows and foyer mirrors on Saturday, September 9^th. A notice will be provided to residents so they may have their windows cleaned on the same day:

2 Bedroom $ 49.00 Outside Only $65 In & Out

3 Bedroom $ 59.00 Outside Only $80 In & Out

E. Painting

Painting of the entry doors, side lights and exterior railings – thresholds

1. American Painting $ 2,600

2. C & C Contractors $ 5,750

3. Homecraft Technologies $ 4,750

4. All Seasons Painting $ 6,175

Management will meet with American Painting at Emory Chase and make sure that their bid represents an exact understanding of the work to be done including caulking where the brick meets the window framing. An additional price will be obtained for painting the tops of the entry canopies.

The walls in the foyers of building #12 & #19 need to be cleaned.

Painting entry foyers

1. American Painting $ 8,360

2. C & C Contractors $13,450

3. Homecraft Technologies $16,150

4. All Seasons Painting $10,925

The entry foyers will not be painted at this time.

F. Insurance

The association’s insurance agent recalculated the replacement cost of the buildings and recommends raising the following limits:

Building Insurance – increase from $5,176,720 to $7,593,575 Cost increase $10,054

Flood Insurance – increase from $3,681,700 to $6,004,600 Cost increase $ 6,835

MOTION: Norma MacDowell moved that the insurance levels be increased to the recommended levels. Matt Rosenberger seconded the motion.

ACTION: Passed

G. Paving

Alan McKenney from Dykes Paving met with Scott Carter and Matt Rosenberger. He explained that the small cracks visible in front of buildings 1 & 10 were normal and to be expected. He said he would contact a paving subcontractor to give us a proposal for the repairs needed in front of building #1 caused by the POD.

H. Water leak in laundry room in Building #3

The owner of unit 3-A ran water in the bathroom and kitchen but there were no visible signs of a leak. The main cause of the leak appears to be sweating from the a/c lines. A secondary cause appears to be water leaking through the cast iron drain pipe used for the washing machine. The a/c lines have been wrapped in insulation. The area will be monitored to see if any additional work is necessary.

VI. New Business

A. 16-A Sub-floor

The sub-floor was repaired in unit 16-A. The sub-floor is constructed of ¾” plywood and several sections of the plywood had become weak. Approximately 3 sheets of plywood were needed to make the repairs.

B. 12-C Water Leak

The water line to the ice maker in unit 12-C had been bent and sprung a leak. Unit 12-A noticed water coming into the unit. Management called a locksmith because the unit was empty and there was not a key available. The cause of the leak was not apparent and the water to the building was turned off over night. A plumber was called the next morning and the leak was discovered. The cost of the locksmith and the plumber will be billed back to the unit owner.

C. Building #1 Storage Entrance

Some of the decorative block on the side of the basement entrance is broken. If the block can be matched, it will be replaced. Otherwise the 2 blocks left in that column will be removed if it will not cause a structural problem.

D. Satellite Dish

A notice was mailed to 11-B that they had 10 days to remove the satellite dish they had installed in the ground.

E. Garbage Sign

Management will check with the City of Decatur to see if a sign can be placed on the dumpster which describes the procedure for handling large items.

F. Kudzu

The owner of a property neighboring Emory Chase has requested $600 to have her landscaper remove kudzu from her property which she claims came from Emory Chase. No action was taken by the Board.

G. Gray Paint

Additional gray paint will be purchased to touch up the steps when needed.

H. Window Treatments

Violation notices will be mailed to condominiums with non-conforming window treatments. All window treatments are supposed to be white or off-white and in good repair.

VII. Adjournment.

Minutes of July Meeting

2006-07-25T19:37:00.000-07:00

EMORY CHASE CONDOMINIUM ASSOCIATION, INC.

BOARD MEETING MINUTES

July 6, 2006

Board Members Present: Matt Rosenberger, Norma MacDowell, Shari Shanklin, Virginia Mischen-Hays, Michelle Kleinhans

Others Present: Scott Carter, Stephen Villavasso (Unit 12-A)

I. Call to Order

Matt Rosenberger called the meeting to order at 6:36 p.m.

II. Approval of the Minutes

MOTION: Michelle Kleinhans moved to approve the minutes of June 1, 2006. Shari Shanklin seconded the motion.

ACTION: Passed

III. Landscaping Report

Scott Carter read the Landscaping Report prepared by Jean Woodall. Downey Trees provided a bid of $5,860 to remove to remove a Beech tree on the hill behind buildings 12 & 13. Two additional bids will be obtained.

IV. Financial Report

Checking 24,922

Reserve 34,121

Reserve - CD 40,000

Total Assets $ 99,0043

V. Old Business

A. Erosion along the Creek

Scott Carter and Matt Rosenberger met with Reginald Taylor from the Dekalb County Citizen Drainage Program on Wednesday, June 28^th. Mr. Taylor was going to research to see if Emory Chase qualified for free rock. To date, Mr. Taylor has not reported back and he is on vacation this week. Matt Rosenberger is also researching alternative methods to stop erosion in the creek bed and has been speaking with Jack White who is an expert in erosion control. Matt is intending to meet with Mr. White in the near future to gather more information.

B. Dumpster Pad – Behind Building 16

Numerous messages have been left for Mr. Woodruff from the City of Decatur. He is supposed to inspect the pad to determine what modifications need to be performed. The contractor is ready to proceed with making the corrections.

C. Audit

John Houseal & Associates, P.C. is in the process of performing an audit on the 2005 financial records.

VI. New Business

A. Window Cleaning

Sunshine Window Cleaning – Common area foyer windows (washed inside & out) plus mirrors $775. With windows washed outside only - $640. Individual windows - $6 each washed outside only. Living room windows are equal to 3 windows.

Schedule at least 2 weeks in advance

B. Painting – Only one bid available at this time

Painting of the entry doors, side lights and exterior railings – thresholds

1. American Painting $ 2,600

2. Mikes Painting

3. AAA Painting

Exterior side light need caulked between wood and brick, old caulk removed, overhang on building #19

Painting entry foyers

1. American Painting $ 8,360

2. Mikes Painting

3. AAA Painting

C. Flood Insurance

Some of the individual mortgage carriers have been stating that the flood insurance is low and requiring homeowners to pay an additional premium. Based on the square footage of a typical 2 bedroom building the insurance coverage should be at least $208,000 (4,000 square feet x $65 = $260,000 times 80% = $208,000). Our current coverage is around $187,000 which is about $20,000 too low. Scott Carter will request the association’s insurance agent to increase the flood insurance on buildings when a mortgage company requires more coverage.

D. Notifying Owners Contractors

In the future, contractors will be asked to provide advance notice of when they will be on the property so residents can be notified.

E. Paving

Scott Carter will meet with Dykes paving to examine some cracks in the pavement and some damage done by moving PODS and a forklift.

F. Water leak in laundry room in Building #3

Scott Carter will try to meet with the resident of unit #3-A after the meeting to see if any leaks are originating from that unit. In addition, the air conditioning condensing lines will be insulated to stop the sweating that is dripping into the laundry room.

VII. Adjournment.

Minutes of June Meeting

2006-06-11T16:47:00.000-07:00

EMORY CHASE CONDOMINIUM ASSOCIATION, INC.

BOARD MEETING MINUTES

June 1, 2006

Board Members Present: Matt Rosenberger, Norma MacDowell, Shari Shanklin, Virginia Mischen-Hays (absent), Michelle Kleinhans

Others Present: Scott Carter, Harold Belyeu

I. Call to Order

Matt Rosenberger called the meeting to order at 6:35 p.m.

II. Approval of the Minutes

MOTION: Michelle Kleinhans moved to approve the minutes as recorded. Matt Rosenberger seconded the motion.

ACTION: Passed.

III. Landscaping Report

(1) Perry Walter is willing to pay for flowers around the entrance sign.

(2) The apple tree behind unit 3-B has been removed and a crepe Myrtle has been planted in its place.

(3) A lardge Beech Tree may need to be removed. Downey Trees take a core sample to determine the health of the tree. They will also provide a bid to remove the tree.

(4) Complaint from resident on Coventry Road about Kudzu growing on her property.

(5) Jean Woodall needs some more Roundup.

(6) Bruce Frabric is involved with the Peavine Creek Association which deals with the maintenance of the creek. He recommended talking with Jack White with Southeastern Waters, an engineer who specializes with creek related projects. Another meeting will try to be arranged with Mr. Frabric in order to obtain more details.

IV. Financial Report

Checking 31,700

Reserve 19,043

Reserve - CD 40,000

Total Assets $ 90,743

On June 1, 2006, $15,000 was transferred from the checking account to the Reserve Account.

V. Old Business

A. Erosion along the Creek

An inspector has been assigned to inspect the creek for erosion. However, the County could not provide a timetable for the inspection.

B. Dumpster Pad – Behind Building 16

Mr. Woodruff from the City of Decatur will inspect the pad to determine what modifications need to be performed to allow the garage truck to easily place the dumpster on the pad.

C. Front Entry Sign

The faces of the front entry sign were able to be cleaned with Clorox and a brush. The support poles and the back of the signs were re-painted.

D. Repair of Unit 10-B

The bathroom repairs have been completed. The cost was $2,770.

E. Audit Proposals

John Houseal & Associates, P.C. $1,000

James Owens & Associates, P.C. $2,000

** The last audit was performed on the 1998 financial records by James Owens & Associates.

MOTION: Shari Shanklin moved to hire John Houseal & Associates to audit the 2005 financial records. Matt Rosenberger seconded the motion.

ACTION: Passed

F. Stone House

According to the owner, the garage is part of the property belonging to the Stone House. The condo documents do not address the issue.

VI. New Business

A. Bay Window

MOTION: Norma MacDowell moved to allow unit 16-A to install a bay kitchen window. Shari Shanklin seconded the motion.

ACTION: Passed.

B. Tree Trimming for Satellite Signal

The new owner of unit 11-B has requested that a trim be trimmed in the back of her unit to allow a better satellite signal. The Board will be inspecting the tree and voting on the matter by email.

C. Van in front of Building #14

Scott Carter will place a towing sticker on a van without a license tag in front of building #14.

D. Window Cleaning

Sunshine Window Cleaning will be providing a bid to clean the foyer mirrors and windows.

E. Painting

Bids will be obtained to paint the exterior black railings, the entry doors, the door threshold, and window framing on each side of the entry door.

F. Move-In Fee

MOTION: Michelle Kleinhans moved charge a $100 fee to unit owners when residents move into a unit. Matt Rosenberg seconded the motion.

ACTION: Passed

G. Downspout Extensions

All of the downspouts will be inspected and extensions will be added where necessary to make sure rain water runs away from the buildings.

VII. Adjournment.

Minutes of May Meeting

2006-06-05T19:35:00.000-07:00

EMORY CHASE CONDOMINIUM ASSOCIATION, INC.

BOARD MEETING MINUTES

May 4, 2006

Board Members Present: Matt Rosenberger, Norma MacDowell, Shari Shanklin, Virginia Mischen-Hays, Michelle Kleinhans

Others Present: Scott Carter, Jean Woodall

I. Call to Order

Matt Rosenberger called the meeting to order at 6:36 p.m.

II. Approval of the Minutes

MOTION: Michelle Kleinhans moved to approve the minutes of April 6, 2006. Matt Rosenberger seconded the motion.

ACTION: Passed.

III. Landscaping Report

Jean Woodall gave the Landscaping Report: (1) A large tree on the far side of the creek has a cavity in the base. Downey Trees will provide a bid for the removal; (2) suggested pouring concrete between the broken pieces of concrete and rock to prevent plant growth; (3) recommended having the kudzu cut at the base of the trees; (4) recommended installing pinestraw.

IV. Financial Report

Checking 23,097

Reserve 18,999

Reserve - CD 40,000

Total Assets $ 82,096

V. Old Business

A. Fence Along Creek – Black Vinyl Coated Chain Link Fence

***Pennington Fence $ 8,460

Martin–Robbins Fence $ 8,719

Chamblee Fence Company $ 9,422

Homecraft Technologies $ 8,200

**The Building Permit for the fence was obtained from the City of Decatur. The fence will not be installed until rip rap has been placed in the creek to slow down erosion.

B. Erosion along the Creek

Emory Chase has been placed on a list to have an inspector visit the property to determine if the property qualifies for participation in the Citizen’s Drainage Program.

C. Dumpster Pad & Bumpers

A section of the dumpster pad behind building #16 needs to be raised to allow the back of the truck to be level with the dumpster. Homecraft Technologies will meet with the City garage department to determine what adjustments need to be made.

D. Painting of Building Steps

The building steps will be painted within the next two weeks.

E. Front Entry Sign

The front entry sign would not clean up enough to improve the appearance. Bids will be obtained to re-face the signs.

F. Repair of Unit 10-B

The bathroom repairs have been completed. However, Homecraft Technologies has not sent in the bill. The bill was based on time and materials.

VI. New Business

A. Audit

Bids will be obtained to have the financial records from 2005 audited.

B. Stone House

The Stone House is for sale. The question arose as to whether the garage was considered part of the condominium unit along with the house. Efforts will be made to answer this question.

VII. Adjournment.

Minutes of April Meeting

2006-06-05T19:34:00.000-07:00

EMORY CHASE CONDOMINIUM ASSOCIATION, INC.

BOARD MEETING MINUTES

April 6, 2006

Board Members Present: Matt Rosenberger, Norma MacDowell, Shari Shanklin, Virginia Mischen-Hays, Michelle Kleinhans

Others Present: Scott Carter, Jean Woodall

I. Call to Order

Matt Rosenberger called the meeting to order at 6:40 p.m.

II. Approval of the Minutes

The minutes of March 2, 2006 via email.

III. Landscaping Report

Jean Woodall met with the Board and discussed the need to stop erosion around the creek

IV. Financial Report

Checking 20,063

Reserve 18957

Reserve - CD 40,000

Total Assets $ 79,020

V. Old Business

A. Fence Along Creek – Black Vinyl Coated Chain Link Fence

***Pennington Fence $ 8,460

Martin–Robbins Fence $ 8,719

Chamblee Fence Company $ 9,422

MOTION: Shari Shanklin moved install a fence along the creek based on the lowest price from a qualified bidder. Norma McDowell seconded the motion.

ACTION: Passed (one opposed)

Scott Carter will obtain the permit.

B. Erosion along the Creek

MOTION: Michelle Kleinhans moved to install rip/rap in the main erosion areas along the creek prior to installing the fence. Norma McDowell seconded the motion.

ACTION: Passed

C. Dumpster Pad & Bumpers

A concrete ramp has been added to the dumpster pad behind building # 16 to make the dumpster pad usable for the garabe trucks.

D. Painting of Building Steps

1. Homecraft Technologies $ 570

2. Bob Alderton $ 575

Homecraft Technologies will be applying a new coat of paint to the building entry steps.

VI. New Business

A. Front Entry Sign

The front entry sign will be cleaned.

VII. Adjournment.

Minutes of March Meeting

2006-05-05T20:05:00.000-07:00

EMORY CHASE CONDOMINIUM ASSOCIATION, INC.

BOARD MEETING MINUTES

April 6, 2006

Board Members Present: Matt Rosenberger, Norma MacDowell, Shari Shanklin, Virginia Mischen-Hays, Michelle Kleinhans

Others Present: Scott Carter, Jean Woodall

I. Call to Order

Matt Rosenberger called the meeting to order at 6:40 p.m.

II. Approval of the Minutes

The minutes of March 2, 2006 via email.

III. Landscaping Report

Jean Woodall met with the Board and discussed the need to stop erosion around the creek

IV. Financial Report

Checking 20,063

Reserve 18957

Reserve - CD 40,000

Total Assets $ 79,020

V. Old Business

A. Fence Along Creek – Black Vinyl Coated Chain Link Fence

***Pennington Fence $ 8,460

Martin–Robbins Fence $ 8,719

Chamblee Fence Company $ 9,422

MOTION: Shari Shanklin moved install a fence along the creek based on the lowest price from a qualified bidder. Norma McDowell seconded the motion.

ACTION: Passed (one opposed)

Scott Carter will obtain the permit.

B. Erosion along the Creek

MOTION: Michelle Kleinhans moved to install rip/rap in the main erosion areas along the creek prior to installing the fence. Norma McDowell seconded the motion.

ACTION: Passed

C. Dumpster Pad & Bumpers

A concrete ramp has been added to the dumpster pad behind building # 16 to make the dumpster pad usable for the garabe trucks.

D. Painting of Building Steps

1. Homecraft Technologies $ 570

2. Bob Alderton $ 575

Homecraft Technologies will be applying a new coat of paint to the building entry steps.

VI. New Business

A. Front Entry Sign

The front entry sign will be cleaned.

VII. Adjournment.

Minutes of February Meeting

2006-03-15T17:02:00.000-08:00

EMORY CHASE CONDOMINIUM ASSOCIATION, INC.
BOARD MEETING MINUTES
March 2, 2006

Board Members Present: Matt Rosenberger, Norma MacDowell, Shari Shanklin, Virginia Mischen-Hays, Michelle Kleinhans
Others Present: Scott Carter

I. Call to Order
Matt Rosenberger called the meeting to order at 6:35 p.m.

II. Appointment of Directors
Justin Williams and Bette Walton resigned their positions from the Board. The Board appointed Michelle Kleinhans and Virginia Mischen-Hays to fill the open positions.

III. Appointment of Officers
The Board appointed the following officers:
Matt Rosenberger – President
Norma MacDowell – Treasurer
Michelle Kleinhans - Secretary

II. Landscaping Report
Not available.

III. Approval of the Minutes
The January 5, 2006 Board Meeting was approved via email. The Annual Meeting was held on February 2, 2006. However, a quorum was not present and an official meeting was not held.
IV. Financial Report
Checking 23,081
Reserve 18,918
Reserve - CD 40,000
Total Assets $ 81,999

Several past due accounts were reviewed. The standing Board policy is that once an account is $600 past due that it will be turned over the association’s attorney for collection.

V. Old Business
A. Balcony Renovations
Punch list Items
1. Completed

B. Fence Along Creek – Black Vinyl Coated Chain Link Fence
Pennington Fence $ 8,460
Martin–Robbins Fence $ 8,719
Chamblee Fence Company $ 9,422
These bids were obtained by Ray Engineering who charged us for these services. Scott Carter is following up on this because Steve Ray had originally stated that he would provide these services free of charge.

Scott Carter will obtain the building permit. Over the next 30 days, the Board will determine the exact location for the fence to be installed. Scott Carter will check if there are additional costs involved in adding gates.

C. Dumpster Pad & Bumpers
Scott Carter will meet with a representative from the City of Decatur to determine how to repair the dumpster pad behind building #17.

VI. New Business
A. Violation Report
Violations within Emory Chase were reviewed.

B. Amended Association Documents
The Board will review the amended Declaration & Bylaws in preparation for the next Board Meeting.

C. Building Representatives
Matt Rosenberger – 7, 8, 9, 10
Norma MacDowell – 11, 12, 13, 14
Shari Shanklin – 3, 4, 5, 6
Virginia Mischen-Hays – 15,16, 17, 18
Michelle Kleinhans - 19, Stonehouse, 1, 2

D. Building Steps
The building steps will be painted in the near future.

VII. Adjournment.
The meeting adjourned at 8:15 p.m.

Annual Meeting "unofficial"

2006-03-15T16:53:00.000-08:00

Lack of a quorum at our annual meeting held in February meant that last year's board members had to maintain their place on the board, or appoint others to take their place. Virginia Mischen-Hayes and Michelle Kleinhans offered to serve their time and were subsequently appointed to replace Justin and Bette who resigned.

The 2006 Emory Chase Board:

Matt Rosenberger 6D 404-373-2883
Representing buildings 7,8,9,10

Norma MacDowell 6B 404-373-1830
Representing buildings 11,12,13,14

Michelle Kleinhans 1C 404-373-4547
Representing buildings 1,2,19,20 (stone house)

Shari Shanklin 5B 404-373-0586
Representing buildings 3,4,5,6

Virginia Mischen-Hayes 17D 404-370-9816
Representing buildings 15,16,17,18

Residents/owners please contact your building rep with any issues or questions.

NOTICE OF ANNUAL MEETING

2006-01-25T17:13:00.000-08:00

The annual meeting for the members of Emory Chase Condominiums Association
will be held in the Social Hall at theFirst Christian Church of Decatur -
601 West Ponce de Leon (directly across from the Post Office)
on Thursday, February 2, 2006 at 6:30 pm.

Agenda includes: Review of the past year's accomplishments,finances and the election of new Board members.

Your attendance is greatly needed! If you can't make it, please make sure to fill out the proxy form recently mailed out to all Association members.

Note: the church parking lot is directly across Ponce from the Post Office. Enter through the church door with the black mailbox and follow the signs down the hall to the Social Hall.

Hope to see you there!

Meeting Minutes - January 2006

2006-01-18T06:23:00.000-08:00

EMORY CHASE CONDOMINIUM ASSOCIATION, INC.
BOARD MEETING MINUTES
January 5, 2006

Board Members Present: Matt Rosenberger, Norma MacDowell, Justin Williams, Shari Shanklin, Bette Walton
Others Present: Scott Carter

I. Call to Order
Matt Rosenberger called the meeting to order at 6:37 p.m.
II. Landscaping Report
Residents must dispose of their Christmas trees. They will not be removed by the landscapers or the City of Decatur garbage service. A notice will be posted telling residents where they can dispose of their trees.
III. Approval of the Minutes
The December 1, 2005 minutes were approved as recorded via email.
IV. Financial Report
Checking 17,761
Reserve 58,687
Total Assets $ 76,448

MOTION: Norma MacDowell moved to place $40,000 in a 6-month CD with Flag Bank. Justin Williams seconded the motion.
ACTION: Passed

V. Old Business
A. Balcony Renovations
1. Punch list Items
1. The concrete balconies on buildings 15, 16, & 17 have been replaced. The cost was $12,500.
2. Completed - smoothing the concrete sills under sliding glass doors - $1,200. (units 1-C, 1-D, 2-C, 2-D, 3-D, 4-C, 4-D, 5-C, 5-D, 6-C, 6-D, 7-C, 7-D, 8-C, 8-D, 11-C, 12-C, 12-D, 15-D, 16-C, 16-D, 18-C, 19-C, 19-D)
* This has been completed. There are some touch up items.
3. Caulking between balconies and the building walls – time & materials. Especially check units 6-B, 19-A.
* pending
4. Reinforce stairs for buildings
* pending
B. Concrete Repairs
The concrete sidewalk in front building #16 has been replaced.
C. Fence
Scott Carter will apply for a building permit to have the fence replaced. If the building permit is denied, the association will appeal the denial.
D. Structural Problems with Bathroom Wall in 10-B
The property is now in an estate. The work has been postponed until it can be coordinated with the estate.
G. Dumpster Pad & Bumpers
The dumpster pad behind building #17 has been replaced and the bumpers installed.

VI. New Business
A. Annual Meeting - 2006
The Annual Meeting is planned for Thursday, February 2, 2006. The meeting will be held at First Christian Church of Decatur at 6:30 p.m.
B. Violation Report
The violation report was reviewed.

VII. Adjournment.

Recycling Christmas Trees

2006-01-06T06:40:00.000-08:00

For Anyone Interested:
RECYCLE YOUR HOLIDAY TREE---

BEGINNING NOW through Saturday, JANUARY 7, 2006,
on various days (see below), you can take your tree to
a DROP-OFF SITE BELOW from 9 a.m.-4 p.m. and it will
be chipped into MULCH or used as WILDLIFE HABITAT.

"Either way, you'll help keep your tree out of the
landfill and put it to good use. You will also receive
a free seedling for as long as supplies last."
Keepgeorgiabeautiful.org

The DROP-OFF SITES:
***These sites will be accepting cut Christmas trees
from 9am to 4pm. Please be sure to remove stands,
lights and all other decorations. Seedlings will be
given away at participating sites while supplies last.
If you have further questions or WISH TO VOLUNTEER TO
HELP, please contact the local Keep Georgia Beautiful
recycling coordinator listed.

Home Depot, located at 815 Sidney Marcus Boulevard in
ATLANTA.
Saturday, January 07, 2006 from 9am to 4pm.
--local recycling coordinator, Peggy Denby, at
(404)330-6972.

Home Depot, located at 2295 Lawrenceville Highway in
DECATUR.
Saturday, January 07, 2006 from 9am to 4pm.
--local recycling coordinator, Josilyn Drake, at
(404)371-2654.

Northlake Mall in the parking lot, located at 4800
Briarcliff Road in ATLANTA.
Monday, December 26, 2005 until Saturday, January 07,
2006 from 9am - 4pm.
--local recycling coordinator, Josilyn Drake, at
(404)371-2654.

In DECATUR between 184 and 206 South Candler Street.
Monday, December 26, 2005 until Sunday, January 08,
2006 from 9am - 4pm.
--local recycling coordinator, Reseda Johnson, at
(404)377-5571.

Chamblee Civic Center, located at 3540 Broad Street in
ATLANTA.
Friday, January 06, 2006 until Sunday, January 08,
2006 from 9am - 4pm.
--local recycling coordinator, Patricia Lankford, at
(770)455-0273.

Home Depot, located at 650 Ponce de Leon Avenue in
ATLANTA.
Saturday, January 07, 2006 from 9am to 4pm.
--local recycling coordinator, Peggy Denby, at
(404)330-6972.

In CLARKSTON located at Popular Drive dead end, at
East Avenue.
Saturday, January 07, 2006 from 9am to 4pm.
--local recycling coordinator, Rosemarie Nelson, at
(404)296-6489.

In ATLANTA at 499 Broyles Street Southeast.
Saturday, January 07, 2006 from 9am to 4pm.
--local recycling coordinator, Pam Cuthbertan, at
(404)521-0938.

Perimeter Mall in the parking lot, at 4400 Ashford
Dunwoody Road Northeast in ATLANTA. Monday, December
26, 2005 until Saturday, January 07, 2006 from 9am -
4pm.
--local recycling coordinator, Josilyn Drake, at
(404)371-2654.

Medlock Park, located at 735 Ridge Avenue in STONE
MOUNTAIN.
Monday, December 26, 2005 until Saturday, January 07,
2006 from 9am - 4pm.
--local recycling coordinator, JE Tavenner, at
(770)498-8984

FOR MORE RECYCLING HELP, GO TO--
http://georgia.earth911.org/master.asp, or
1-800-CLEANUP

"Holiday TREECYCLING Program" Give a gift to Mother
Nature . . . "Bring One for the Chipper"

January Board Meeting

2006-01-03T07:13:00.000-08:00

The first monthly board meeting of 2006 will take place on Thursday, January 5, at the First Christian Church of Decatur. Meeting will commence at 6:30pm in the Pathfinder classroom. All are welcome to attend. The church is located within walking distance of Emory Chase, in Decatur on Ponce de Leon across from the Post Office. Use the church parking lot directly across from the post office, and use the door with the black mailbox to enter the church. The Pathfinder room is down the hall to the left.

Meeting Minutes - December 2005

2005-12-06T09:51:00.000-08:00

EMORY CHASE CONDOMINIUM ASSOCIATION, INC.
BOARD MEETING MINUTES
December 1, 2005

Board Members Present: Matt Rosenberger, Norma MacDowell, Justin Williams, Shari Shanklin, Bette Walton (present)
Others Present: Scott Carter, Kyle Fenton

I. Call to Order
Matt Rosenberger called the meeting to order at 6:56 p.m.

II. Landscaping Report
Justin Williams read the landscaping report as prepared by Jean Woodall.

III. Approval of the Minutes
The October 3, 2005 minutes were approved as recorded via email.

IV. Financial Report
Checking 29,938
Reserve 58,614
Total Assets $ 88,552

V. Old Business
A. Balcony Renovations
1. Punch list Items
Homecraft Technologies is working on the following items:
1. Replace concrete balconies on buildings 15, 16, & 17 at $3,500 per building
* Building #16 has been completed
* The pans will need replaced on buildings 15 & 17. It will cost an additional $2,000. This work will proceed as soon as possible.
2. Smooth concrete sills under sliding glass doors - $1,200. (units 1-C, 1-D, 2-C, 2-D, 3-D, 4-C, 4-D, 5-C, 5-D, 6-C, 6-D, 7-C, 7-D, 8-C, 8-D, 11-C, 12-C, 12-D, 15-D, 16-C, 16-D, 18-C, 19-C, 19-D
* This has been completed.
3. Caulking between balconies and the building walls – time & materials. Especially check units 6-B, 19-A.
* pending
4. Reinforce stairs for buildings
* pending

B. Concrete Repairs
About 57 feet of sidewalk needs to be replaced in front of building #16. This work will proceed as soon as possible.

C. Fence
A building permit will be submitted to the City of Decatur to replace the existing fence with a similar chain link fence with black plastic good.

D. Structural Problems with Bathroom Wall in 10-B
The property is now in an estate. The work has been postponed until it can be coordinated with the estate.

E. Dumpster Pad & Bumpers
* Homecraft Technologies will re-pour the concrete pad and install the bumpers. This work will proceed as soon as possible. The cost will be $2,500.

F. Summary of major expenses for 2005
Balconies $ 42,688
Gutters & Soffits 47,511
Paving 61,966
Tree Work 4,488

VI. New Business
A. Annual Meeting - 2006
The Annual Meeting is planned for Thursday, February 2, 2006.
B. Violation Report
The Violation Report was reviewed.

VII. Adjournment.

December Board Meeting

2005-11-29T07:29:00.000-08:00

The monthly board meeting will take place on Thursday, December 1, at the First Christian Church of Decatur. Meeting will commence at 6:30pm in the Pathfinder classroom. Emory Chase has been approved by the church to use their facilities on a monthly basis, so hopefully this will remain the usual meeting place for the near future.

The church is located within walking distance of Emory Chase, in Decatur on Ponce de Leon across from the Post Office. Use the church parking lot directly across from the post office, and use the door with the black mailbox to enter the church. The Pathfinder room is down the hall to the left.

Meeting Minutes - November 2005

2005-11-23T18:53:00.000-08:00

EMORY CHASE CONDOMINIUM ASSOCIATION, INC.

BOARD MEETING MINUTES

November 3, 2005

Board Members Present: Matt Rosenberger, Norma MacDowell, Justin Williams, Bette Walton, Shari Shanklin

Others Present: Scott Carter, Perry Walter, Dwayne Warrior, Harold Belyeu, Frances Royal, George Kuonqui with U.S. Window Factory

I. Call to Order

Matt Rosenberger called the meeting to order.

II. Landscaping Report

Downey Trees submitted a bid on tree trimming and removal. Jean Woodall will be asked to review the proposal. The Board will vote on approval the bid by email after hearing from Jean Woodall.

III. Approval of the Minutes

The October 6, 2005 minutes were approved by email.

IV. Financial Report

The financial report was reviewed.

V. Old Business

A. Balcony Renovations

1. Punch list Items

Homecraft Technologies is working on the following items:

1. Replace concrete balconies on buildings 15, 16, & 17 at $3,500 per building

2. Smooth concrete sills under sliding glass doors - $1,200. (units 1-C, 1-D, 2-C, 2-D, 3-D, 4-C, 4-D, 5-C, 5-D, 6-C, 6-D, 7-C, 7-D, 8-C, 8-D, 11-C, 12-C, 12-D, 15-D, 16-C, 16-D, 18-C, 19-C, 19-D

3. Caulking between balconies and the building walls – time & materials. Especially check units 6-B, 19-A.

4. Reinforce stairs for buildings

B. Concrete Repairs

About 57 feet of sidewalk needs to be replaced in front of building #16. Pending.

C. Fence

Pending.

D. Flood Insurance Claims

Pending. Only one homeowner that requested insurance reimbursement has not signed the Final Release. One additional homeowner (18-A) has submitted a claim but the association has not received reimbursement.

E. Rules & Regulations

The rules & regulations have been distributed.

F. Structural Problems with Bathroom Wall in 10-B

The work was postponed and is waiting to be re-scheduled.

G. Dumpster Bumpers

Pending. One set of metal bumpers will be installed around the dumpster behind building 17. The bumpers have been ordered and delivered. The dumpster pad will need to be re-poured and elevated before the metal bumpers can be installed.

H. Culvert under Coventry Road

Pending.

I. Replacement Windows – Harold Belyeu

George Kuonqui with U.S. Window discussed providing replacement windows made by Alside, Inc. The style of windows would be custom made to match the appearance of the existing window style with the exception that the window framing would be made of white vinyl. The lower living room windows and the bedroom windows will also fold in for easy cleaning. The bathroom windows will be made with tempered glass. U.S. Window requires 1/3 deposit before the work is started and the balance upon completion. In addition, financing is available for a minimum order of $1,000.

Two Bedroom Units - $1,140 (3 front windows) $ 840 (3 back windows)

Three Bedroom Units - $1,389 (4 front windows) $ 1,094 ( 4 back windows)

MOTION: Norma MacDowell moved to approve the windows from U.S. Window Factory as the official replacement windows for Emory Chase. Shari Shanklin seconded the motion.

ACTION: Passed

J. Basketball Goal

The basketball will be removed from the parking lot for safety concerns. It will be moved to a location on the perimeter road.

VI. New Business

A. Budget for 2006

MOTION: Matt Rosenberger moved to approve the attached 2006 budget which a 4% increase in dues. Justin Williams seconded the motion.

VII. Adjournment.

Pat Hewatt Memorial Service

2005-11-21T07:08:00.000-08:00

Pat Hewatt, a friend and neighbor in Emory Chase passed away recently. Here are the details for her memorial service.

MEMORIAL SERVICE DECEMBER 10
We will celebrate and honor Pat at a special service on December 10 at 10:00am in the sanctuary followed by a gathering to eat, drink and share our stories and feelings. Anyone wishing to contribute or participate is invited to contact Marsha Mitchiner at 404-355-8894 or the First E office at 404-378-5570. Bring photographs to share and memories to write in a book we will have available following the service. Donations can be made in Pat's name to the Woodland Sanctuary, Atlanta Pet Rescue, or a place of your choice.(Because of Pat's work on the woodland, we also have a variety of memorial items that she had put together for those who wish to designate a specific gift, e.g. bench, inscribed brick or stone.)

www.firstexistentialist.org
a philosophically-based, spiritual community dedicated to human liberation, founded and committed to Existentialist and feminist principals.

November Board Meeting

2005-11-01T06:50:00.000-08:00

Good Morning All,

We would like to invite you to the Emory Chase Board of Directors Meeting this Thursday, November 3rd, 2005. The start time is 6:30 PM.

It will be held at the Holiday Inn Express on N. Decatur Rd., behind Publix.

-Justin Williams

Meeting Minutes - October 2005

2005-10-19T04:39:00.000-07:00

EMORY CHASE CONDOMINIUM ASSOCIATION, INC.

BOARD MEETING AGENDA

October 6, 2005

Board Members Present: Matt Rosenberger, Norma MacDowell, Justin Williams, Bette Walton, Shari Shanklin

Others Present: Scott Carter, Melanie Hembree, Frances Royal, Harold Belyeu, Perry Walter

I. Call to Order

Matt Rosenberger called the meeting to order at 6:45 p.m.

II. Landscaping Report

Bette Walton read the Landscaping Report prepared by Jean Woodall.

III. Approval of the Minutes

MOTION: Matt Rosenberger moved to approve the minutes of September 1, 2005. Norma MacDowell seconded the motion.

ACTION: Passed.

IV. Financial Report

The financial report was reviewed.

V. Old Business

A. Balcony Renovations

1. Punch list Items

Homecraft Technologies has inspected the punch list items and supply the following bid:

1. Replace concrete balconies on buildings 15, 16, & 17 at $3,500 per building

2. Smooth concrete sills under sliding glass doors - $1,200. (units 1-C, 1-D, 2-C, 2-D, 3-D, 4-C, 4-D, 5-C, 5-D, 6-C, 6-D, 7-C, 7-D, 8-C, 8-D, 11-C, 12-C, 12-D, 15-D, 16-C, 16-D, 18-C, 19-C, 19-D

3. Caulking between balconies and the building walls – time & materials. Especially check units 6-B, 19-A.

4. Reinforce stairs for buildings 3 & 9 – Ray Engineering will be assisting with the best plan to accomplish this reinforcement.

MOTION: Bette Walton moved to approve items 1, 2, 3. Norma MacDowell seconded the motion.

ACTION: Passed.

B. Parking lot

1. Parking lot too high

Homecraft Technologies will remove sections of concrete and raise the level of the sidewalk for $15 per running foot with a minimum of 30 feet. The amount of sidewalk to be replaced will be determined within the next 30 days.

2. Concrete repairs

Dykes Paving will be repairing a corner of the sidewalk between buildings 6 & 7. Still pending. Based on the recommendation of Ray Engineering, no additional sections of the sidewalk will be repaired or replaced.

C. Fence

Pending. The City Engineer has not responded to the correspondence sent to his office. Bette Walton will obtain a bid to repair the fence.

D. Flood Insurance Claims

Only one homeowner that requested insurance reimbursement has not signed the Final Release. One additional homeowner (18-A) has submitted a claim but the association has not received reimbursement.

E. Rules & Regulations

The rules & regulations were reviewed and approved at the last Board Meeting. However, the final copy was not properly saved on the computer. Therefore, the rules & regulations need to be reviewed again at this meeting.

MOTION: Bette Walton moved to approve the Rules & Regulations. Shari Shanklin seconded the motion.

ACTION: Passed.

F. Structural Problems with Bathroom Wall in 10-B

The work is scheduled for this weekend.

G. Dumpster Bumpers

Pending. One set of metal bumpers will be installed around the dumpster behind building 17. The dumpster pad will also be re-poured and elevated.

H. Culvert under Coventry Road

Pending. The culvert serves more as a damn than drain for Peavine Creek. Efforts are being made for the Board of Directors to meet with the City Engineer to see what can be done to eliminate the drainage problem. In addition, a letter will be drafted for the purpose of trying to get the City Commissioners involved in this issue.

VI. New Business

A. Kid’s Counsel

There has been interest for the children in the community to be able to express their concerns and ideas to the Board of Directors. If an adult volunteers to oversee the children, the Board of Directors will consider the establishment of the Kid’s Counsel.

B. Special Assessment – Proposed Motion

MOTION: Matt Rosenberger moved to pass a Special Assessment of $200 per unit, payable by November 30, 2005. The funds will be used to refund the reserve account for the payment that went towards the 2^nd half of the cost of the new gutters and soffits. The prior Special Assessment in December of 2004 was applied towards the 1^st half of the cost of the new gutters and soffits. Justin Williams seconded the motion.

ACTION: Passed

C. Budget for 2006

A draft of the 2006 budget was reviewed.

D. Replacement Windows

Harold Belyeu presented a proposal from US Window factory. To replace the front windows of a two bedroom the cost would be $1,085, and a three bedroom would cost $1,356. Mr. Belyeu will ask the US Window representative to attend the next Board meeting with a window display.

VII. Adjournment.